Top Software Solutions for Compliance Tracking and Reporting in 2025

Missed audits. Lost records. Unexpected penalties. These are the nightmares no business wants to face in 2025. Yet, many companies are finding themselves in this exact situation. Why? Because they rely on outdated systems that aren’t built for 2025 compliance requirements. Your competitors might already be dealing with these setbacks, thinking they’re saving money or time by sticking to old methods or generic tools. But let’s be honest—patchwork solutions don’t work anymore. 

Most importantly, they leave you exposed to errors, inefficiencies, and increased scrutiny from regulatory bodies. That’s not just a risk; it’s a business liability. Here’s what you should do instead. Invest in modern, purpose-built tools designed specifically for compliance tracking and reporting. These solutions help you to avoid costly mistakes. In this blog, we’ll walk you through the top software solutions for 2025. You’ll discover what makes them stand out and how they can protect your business. But first, let’s explore what these compliance-tracking software are.

What are Compliance Tracking Tools?

Compliance tracking and reporting tools are software solutions designed to help businesses monitor, manage, and report their compliance activities. These software solutions keep track of regulatory requirements, deadlines, and documentation. In this way, your business ensures that all aspects of compliance are covered. They automate time-consuming tasks like data collection, record-keeping, and audit preparation. Even if you are managing ongoing regulatory requirements, these tools ensure you’re always in control and ready for any regulatory inspection. Now, let’s discuss how these tools can directly impact your business needs.

Why Does Your Business Need Compliance Tracking Software Solutions?

Think of it like the General Data Protection Regulation (GDPR): while periodic audits and reports are helpful, they only capture a snapshot of your compliance status at a single point in time. Between those checks, major issues or incidents can go unnoticed. And if human error or mismanagement comes into play, the quality of your assessments can drop significantly.

That’s exactly why you need compliance tracking and reporting software solutions. These software solutions save you time and money to take your business on top of compliance without risking costly mistakes. Here are a few pointers to understand the importance of the monitoring tools better:

• Proactive Alerts: Receive automatic notifications for upcoming deadlines or changes to regulations, helping you avoid penalties.
• Audit-Ready at All Times: Simplify audits with organized, real-time reports that can be accessed anytime—no scrambling to gather data.
• Data Accuracy & Integrity: Reduce the risk of human error by automating the tracking process, ensuring your records are always accurate.
• Cost-Effective: Cut down on manual processes and costly audits, all while ensuring regulatory compliance.

The compliance automation software solution industry saw significant growth, increasing in value from USD 1,552.1 million in 2019 to USD 2,521.7 million in 2023. So, the right time to use a compliance software solution is now. But what parameters should you look out for when selecting the right tool for your business? Let’s figure this out. 

Top Software Solutions for Compliance Tracking and Reporting in 2025

In 2025, medical device companies need efficient software solutions to manage compliance tracking and reporting. These tools help streamline regulatory processes, reduce errors, and ensure accurate documentation. Here are some of the top software solutions for simplifying compliance in the industry.

1. BPR Hub

BPR Hub is designed to simplify compliance management for manufacturers in the chemical, medical, healthcare, packaging, steel components, and aerospace industries. This platform helps businesses keep track of compliance requirements efficiently. It focuses on compliance tracking and reporting, allowing companies to stay audit-ready and reduce the risk of costly mistakes. BPR Hub is built to meet the diverse needs of manufacturers, ensuring that your compliance processes are organized and accessible.

Key Features:

• Customizable Compliance Workflows: BPR Hub allows you to design workflows that are perfectly aligned with your business’s specific compliance requirements, making it easier to manage CAPA, audits, and other regulatory processes with precision and flexibility.
• Automated Document Management: The platform streamlines document management by automating key tasks such as document tracking, version control, and storage. This verifies that all compliance records are consistently up-to-date and easy to retrieve when needed.
• Real-Time Compliance Monitoring: BPR Hub provides continuous oversight of your compliance status, offering automated alerts for any upcoming deadlines or required actions so you can take timely corrective measures and avoid last-minute rushes.

Disadvantages:

• Initial Setup Time: The setup process may take time, especially for larger organizations with complex compliance requirements.

Pricing:

BPR Hub offers tiered pricing based on the size of the organization and the features needed. Pricing differs for custom packages available for larger businesses or those requiring additional support.

2. Filestage 

This is a collaborative platform that focuses on simplifying the review and approval process for compliance documents. Filestage is especially useful in industries where document accuracy and timely approval are critical to maintaining compliance with regulatory standards.

Key Features:

• Customizable Review Workflow: Filestage allows you to create customized workflows for different types of compliance documents. In this way, each document is reviewed by the necessary stakeholders before approval.
• Version Control and History Tracking: Filestage automatically tracks all document revisions, making it easy to compare changes over time. This version control is crucial for compliance, as it ensures that every alteration is logged and can be referenced during audits or regulatory reviews. It minimizes the risk of working with outdated or incorrect versions of documents.
• Live Feedback: Collaborators can leave live comments, making it easier to address compliance concerns and make quick revisions.
• Audit Trails: Maintain a complete history of document revisions and approvals, making audits and compliance checks simpler.

Disadvantages:

• Not Built Specifically for Compliance Tracking: While Filestage is great for document review, it doesn't offer the broader compliance tracking and reporting features that some businesses might require.

Pricing:

Filestage offers various pricing tiers, starting from $109/month for the basic plan, with higher-tier plans offering additional features. This includes advanced reporting and integrations. Custom enterprise pricing is available for larger teams or organizations with specific needs.

3. Sprinto

This platform specializes in compliance tracking and reporting by automating various compliance workflows and making it simpler to meet standards like Service Organization Control Type 2 (SOC 2), the International Organization for Standardization (ISO 27001), and the General Data Protection Regulation (GDPR). Sprinto helps businesses save time and resources by automating tedious tasks such as gathering evidence, managing audits, and generating compliance reports. This tool is ideal for SaaS companies that need to maintain continuous compliance while scaling their operations.

Key Features:

• Automated Evidence Collection: Sprinto automatically collects evidence needed for audits, reducing the manual effort involved in preparing for compliance assessments.
• Continuous Monitoring: The platform continuously monitors your compliance status, providing real-time alerts for any gaps that need attention.
• Integration with Cloud Platforms: Sprinto integrates seamlessly with popular cloud services like AWS, GCP, and Azure, enabling easy tracking of security controls.
• Compliance Dashboard: Provides a user-friendly dashboard that gives an overview of your compliance status and areas that need attention.

Disadvantages:

• Limited Customization: Some users find the tool lacks flexibility for tailoring workflows and reports to specific business needs.
• Focus on SaaS Compliance: Sprinto is designed mainly for SaaS businesses, so it may be less useful for companies in other industries with more specialized compliance needs.

Pricing: 

Pricing for Sprinto is based on the scale of the business and the level of compliance features required. 

4. Libryo

This is a compliance management platform that helps businesses manage legal and regulatory obligations by providing automated, up-to-date legal content. It focuses on delivering jurisdiction-specific regulations directly to your team, confirming that compliance is always current and relevant. Libryo stands out by offering a highly adaptable solution that can cater to multiple industries and keep users informed about the latest legal requirements without manual tracking.

Key Features:

• Automatic Legal Updates
  Libryo keeps you in the loop with automatic updates whenever regulations change. You won’t have to worry about missing important compliance deadlines or updates — it’s all taken care of for you.
• Customizable Content for Your Industry
  The platform lets you customize legal content to fit the exact needs of your business. Whether you're in healthcare, finance, or another industry, Libryo provides only the most relevant legal info, saving you time and effort.
• Easy Integration with Your Tools
  Libryo connects smoothly with your existing compliance systems. That means you can add it to your current setup without any hassle, boosting your workflow without any disruptions.
• Simplified Reporting
  Need to show your compliance status or prepare for an audit? Libryo makes reporting a breeze. With just a few clicks, you can generate detailed compliance reports, keeping you ready for any audit or inspection.

Disadvantages:

• Primarily Legal Focused: While it excels at legal updates, Libryo may not be the best tool for managing broader compliance tasks or industry-specific regulations.

Pricing:

Libryo offers a flexible pricing model based on the size, types of activities, and scope of professional services. For a detailed quote, contact the sales team directly. 

5.  AuditBoard

It helps companies to stay on top of regulations by introducing seamless automation. AuditBoard is widely used across industries to simplify compliance management by offering powerful tools for audit planning, risk assessments, and real-time compliance reporting. This feature makes it a go-to for businesses aiming to reduce manual work and improve operational efficiency.

Key Features:

• Audit & Controls Management: Provides continuous visibility into audit progress, improving efficiency and reducing manual tracking risks.
• IT & Vendor Risk Management: Monitors security vulnerabilities and ensures up-to-date compliance and risk assessments.
• Centralized Document Management: Stores audit reports, risk assessments, and compliance documents in one easily accessible location.
• ESG Support: Streamlines ESG management, helping track performance in environmental impact, social responsibility, and governance for regulatory reporting.

Disadvantages:

• Difficult Setup: Due to its wide range of features, setting up AuditBoard may take time and require assistance for full customization.
• Cost: While the platform offers great functionality, it may be too expensive for smaller businesses with limited budgets.

Pricing:

AuditBoard’s pricing is customized based on the size and needs of the organization. Typically, it offers tiered pricing based on the number of users and modules required. Pricing can reach up to $6,50,000/year for larger organizations with more complex needs.

6. Diligent 

It is a governance, risk, and compliance (GRC) software platform that offers powerful solutions for managing compliance tracking and reporting across various industries. Known for its amazing risk management capabilities, Diligent helps businesses manage their regulatory obligations efficiently. Since it provides an integrated approach, this platform makes it easier for organizations to maintain transparency and ensure regulatory adherence.

Key Features:

• Centralized Compliance Management: Diligent offers a unified platform to track all compliance activities, including audits, assessments, and regulatory updates, making compliance easier to manage.
• Real-Time Risk Management: The platform provides continuous monitoring of risks and compliance status, offering proactive alerts to prevent issues before they arise.
• Ensure regulatory compliance: Identify and manage risk and avoid the costly penalties and legal and reputational damages that result from noncompliance.

Disadvantages:

• Complexity for Smaller Businesses: Diligent’s feature set may be overwhelming for smaller organizations without dedicated compliance teams.
• High Cost: The platform’s pricing may not be ideal for smaller businesses or startups due to its advanced capabilities.

Pricing:

Diligent does not publicly list its pricing, as it typically offers custom pricing based on company size and the number of users. A demo and consultation are recommended to get a customized pricing plan.

7. Hyperproof

Hyperproof is a modern compliance management platform designed to help businesses manage their compliance workflows more efficiently. It is particularly useful for organizations in highly regulated industries such as healthcare, finance, and technology. With its flexible architecture, it adapts to different regulatory requirements and offers solutions that scale as your compliance needs evolve.

Key Features:

• Automated Evidence Collection: Automates evidence collection, reducing manual work and speeding up audits.
• Comprehensive Frameworks: Offers 100+ pre-built frameworks (SOC 2, ISO 27001, GDPR) with customizable controls to fit business needs.
• Real-Time Visibility & Reporting: Provides customizable dashboards for real-time compliance and risk insights.
• Risk Management Integration: Tracks, mitigates, and manages risks using a centralized risk register and issue management tools.

Disadvantages:

• Complex Learning Curve: Due to its feature-rich interface, few users may find the platform difficult to navigate initially without proper training or support.
• Limited Reporting Customization: Some users have mentioned that the platform's reporting capabilities could be more customizable to suit specific business needs.

Pricing:

Hyperproof’s pricing is based on the number of users and the level of customization required. Pricing details are available upon request, as the platform offers custom packages based on business size and needs.

When it comes to choosing the right compliance tools, selecting the right combination can lead to increased efficiency and a smoother compliance journey. Since most companies do audits annually or biannually, it can be time-consuming to do it manually. So, your business needs to move towards automation. 

How to Choose the Right Compliance Tracking Software Solution?

Almost 60% of survey respondents report facing challenges in understanding and managing government regulations and laws. And managing compliance on top of that is really difficult. Here’s a guide for you to choose the right compliance tools for your business:

• User-Friendly Interface: A compliance tracking software should be easy to use, with an intuitive interface that minimizes the learning curve for your team. The easier it is for employees to manage, the quicker they can manage compliance tasks without unnecessary delays.
• Easy Integration: This solution should be able to integrate seamlessly with your existing systems, such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), and other business platforms. This ensures a smooth flow of data and helps eliminate data silos.
• Automation Features: Look for tracking tools that offer automated features, such as automatic reminders for compliance deadlines, auto-generation of reports, and alerts for regulatory changes. Automation reduces the risk of human error without taking much time.
• Security and Protection: Given the sensitive nature of compliance data, the software must provide the best security measures, including encryption and access controls, to protect confidential information from unauthorized access.
• Customizable Checklists: Every business has unique compliance needs. Good compliance software should allow for customizable checklists and workflows, making it easier for your team to meet specific regulatory requirements for your industry.
• Real-Time Monitoring: Real-time monitoring features ensure that you can track your compliance status at any moment. With continuous updates, you can identify potential issues and take corrective action before they become major problems.
• Document Management: For compliance tracking, efficient document management is a key component. The right tool should help you store, track, and manage all compliance-related documents in an organized, easily accessible manner, ensuring you're always audit-ready.

Now that you know what to look for, let's explore some of the top market-friendly software available for compliance tracking and reporting.

How to Select the Ideal Software Solution for Your Business Needs

BPR Hub’s Document Hub centralizes your compliance documentation, providing an intuitive and secure platform to organize, track, and manage all your regulatory records. Since it has a one-package pricing model, your business doesn’t need to pay multiple times for different certifications. No more searching through multiple systems or worrying about misplacing critical files—everything you need is in one place.

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If you are ready to get started, Get in Touch with BPR Hub Today to Book a 100% First Free Consultation.

Frequently Asked Questions

1. How Can Compliance Tracking and Reporting Software Help My Business Avoid Penalties?

Compliance tracking software helps businesses stay ahead of regulations by ensuring deadlines are met, and all necessary documentation is completed accurately. By automating the tracking of regulatory changes and compliance activities, businesses can avoid penalties associated with missed deadlines, incomplete reports, or non-compliant practices.

2. What are the Benefits of Automating Compliance Tracking and Reporting?

Automating compliance tracking and reporting reduces the burden of manual record-keeping and data entry, cutting down on human error and saving time. It also ensures more timely, accurate reporting and provides real-time updates on regulatory changes, helping businesses stay proactive in maintaining compliance.

3. How do Compliance Tracking and Reporting Software Solutions Handle Data Security?

Top compliance tracking solutions are built with data security protocols to ensure sensitive business and compliance data is protected. These solutions often include features like encryption, access control, and audit trails, ensuring that businesses maintain confidentiality and meet data protection regulations such as GDPR.

4. Can Compliance Tracking Software Integrate with My Existing Systems?

Yes, most modern compliance tracking and reporting tools offer integration capabilities with existing enterprise systems, such as Enterprise Resource Planning (ERP) software, Human Resources Management Systems (HRMS), or Customer Relationship Management (CRM) platforms. This allows businesses to centralize compliance activities and streamline workflows.

5. What are Some Common Mistakes Businesses Make When Choosing Compliance Tracking Software?

One common mistake is underestimating the importance of scalability. As your business grows, your compliance needs will evolve. Choose a software solution that can scale to accommodate future regulatory requirements and expansions. Another mistake is overlooking user-friendliness—if the software is difficult to use, it can lead to low adoption rates within the organization.